Privacy Policy for HR SAKTHI

Last Updated: 29-07-2026

HR SAKTHI (“we”, “our”, or “the application”) is an employee attendance and workforce management application developed by LakhsAI Technology. This Privacy Policy explains how we collect, use, store, and protect user information.

Information We Collect

HR SAKTHI may collect the following information depending on your organization's requirements:

Mandatory Information

• Employee name
• Mobile number and email address
• Address
• Attendance records
• Login (Check-In) and Logout (Check-Out) location
• Device information required for application functionality

Optional Information

• Aadhaar Number
• PAN Number
• Bank Account Details (such as Account Number, IFSC Code,Bank Name, Branch Name)
• Employee Profile Photograph
• Images of supporting documents such as:
  • Aadhaar Card
  • PAN Card
  • Bank Passbook (First Page)
  • Other employee verification documents required by the organization

Optional information is collected only when voluntarily provided by the employee or when required by the employer organization.

Sensitive Personal Information:

HR SAKTHI may collect certain sensitive personal information, such as identity verification details and banking information, only for legitimate employment and HR administration purposes as authorized by the employer. Such information is protected using appropriate security measures and is not sold or used for advertising.

How We Use Information

The collected information is used for:

• Employee attendance management
• Employee identity verification
• Payroll and banking information management (where applicable)
• Employee profile management
• Verification of employee check-in and check-out locations
• Workforce management and reporting
• Improving application performance, security and user experience
• Providing support and resolving technical issues

Location Information

HR SAKTHI accesses device location only when employees perform Login (Check-In) or Logout (Check-Out) actions. Location data is used solely for attendance verification and work location validation.

The application does not continuously track employee location in the background.

Photos and Supporting Documents

HR SAKTHI allows employees to upload photographs and images of supporting documents when required by their employer.

These may include:

• Profile Photograph
• Aadhaar Card Image
• PAN Card Image
• Bank Passbook First Page Image
• Other employee verification document images

These uploads are optional unless specifically required by the employer organization.

Data Sharing

We do not sell, rent, or trade personal information to third parties.

We do not use your personal information for advertising or marketing purposes.

Information may be shared only:

• With the employer organization using HR SAKTHI
• When required by applicable law or legal process
• To protect the security, integrity, or legal rights of the application or its users.

Data Security

We implement reasonable technical and organizational measures to protect user information from unauthorized access, disclosure, alteration, or destruction.

All communication between the mobile application and our servers is encrypted using secure HTTPS (TLS/SSL) connections where applicable.

Data Retention

Employee information and attendance records are retained only as long as required for business, legal, or operational purposes.

User Choices

Certain information, including Aadhaar Number, PAN Number, Bank Account Details, and supporting document images, may be optional depending on the employer organization's requirements.

Users may choose whether to provide optional information unless it is specifically required by their employer for employment-related purposes.

User Rights

Users may contact their organization administrator regarding:

• Access to personal information
• Correction of inaccurate information
• Requests related to stored data

Third-Party Services

The application may use trusted third-party service providers for secure hosting, push notifications, crash reporting, or technical support. These providers process information only as necessary to provide their services and are expected to maintain appropriate security and privacy standards.

Children’s Privacy

HR SAKTHI is intended for use by organizations and employees and is not directed toward children under 13 years of age.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updated versions will be posted on this page with the revised effective date.

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